Email & Account Info Help

Email FAQ for Faculty and Staff

• How can I manage my Exchange Mailbox and Personal/Archive Folders?
  
  • In Outlook, the small box just to the left of your Mailbox will have either a (+) or a (-); clicking this box will either expand or collapse your folder list. When you collapse your Mailbox, Personal Folders, and Archive Folders, you can clearly see three different locations for email. Email and folders can be dragged and dropped from a Mailbox to a Personal/Archive Folder, or vice versa. Alternatively, you can select individual email or folders and click Edit, then click Move to Folder… to move multiple items.
    
• How much space do I have on LU's Exchange mail system?
  
  • All employees are allotted 500 MB (Megabytes) of mail storage.
• How do I reduce the size of my mailbox?
  
  • The easiest way to reduce the size of your mailbox is to delete unnecessary email.
    • Open Outlook, click Tools, and click Mailbox Cleanup.
    • Be sure "Find items larger than" is selected and input a value in the textbox (250 is the default). Click Find...
    • You should have results similar to below, select messages to delete. If you like, you can sort on the Size column by clicking the Size column header.
      
    • Go back to Mailbox Cleanup. Click the Empty button next to the Deleted Items section.
• How do I set up a signature in Outlook?
  
  • Click Tools.
  • Click Options
  • Click Signatures
  • Click New to create a new signature.
  • Type the name for your signature and click OK.
  • Type your signature in the space below.
  • Under choose Default Signature, select the signature you want to use on new messages and replies/forwards. They CAN be different signatures.
  
  
• How do I login to my email away from my computer?
  
  • Visit: https://webmail.lincolnu.edu/
• Is my email archived?
  
  • Yes, all email is archived for five years to meet various state regulations.
• How do I setup an email signature in OWA (Outlook Web Access webmail)?
  
  • Logon to webmail at https://webmail.lincolnu.edu/
  • Click Options in the upper right corner.
  • Click Messaging in the left column.
  • Under the e-mail signature heading, type your signature.
  • Check "Automatically include my signature on outgoing messages".
  • Click the Save button at the top.
• How do I find the email address of someone at LU?
  
  • Use the Address Book icon in Outlook
    • Be sure the Global Address List is selected
      
  • When typing an email message, click the To button
    
    • Be sure the Global Address List is selected
      
  • Use PeopleFinder on the LU website.
    • Visit the LU homepage, use the Quick Links drop down menu, and click PeopleFinder
    • Type a name in the Find: textbox, check or uncheck Last Name or First Name, and click search.
• How do I connect to LU Exchange with Microsoft Outlook 2007?
  
  • View the following document: Connecting to LU Exchange with Microsoft Outlook 2007
    
    • View the following document: Connecting to LU Exchange with a Blackberry Phone
• How do I connect to LU Exchange with an Exchange ActiveSync enabled phone?
  
  • View the following document: Connecting to LU Exchange with an Exchange ActiveSync Enabled Phone

Email FAQ for Students & Alumni

• How do I login to email?
  
  • Visit http://webmail.my.lincolnu.edu/
  • Provide your username and password in the following default formats (i.e. Abraham Lincoln, born February 12, 1809):
    • Username: alinc123 (the 123 is random and unique to you)
    • Password: al02/12/09 (your initials + date of birth in mm/dd/yy format)
• Can I sync my email with my mobile phone or setup email in an email client?
  
  • Yes.
  • If you have an Andriod device follow these directions.
  • If you have an iPhone or iPad device follow these directions.
• What can I do with my LU student email?
  
  • Access an email account from anywhere in the world.
  • Create and access over 7GB worth of files such as documents, presentations, spreadsheets, or forms from anywhere in the world. Keep them organized with folders. You can share these documents with classmates, and they can even suggest revisions!
  • Access a calendar with Events and Tasks. Share your calendar with fellow students & friends!
  • Customize your GoogleApps account Start Page where you'll get a preview of your recent mail, calendar events, your Google Docs, Sticky Notes, or just about any Google Gadget you can think of!
  • Keep in touch with the University after graduation.
• Where do I go for help with my gmail account?
  
  • Visit: http://mail.google.com/support/

Account Information for Students & Alumni

If you don't currently know your account information:

• Visit https://webadvisor.lincolnu.edu/.
• Click Account Information.
• Click What's my User ID.
• Fill in the required information and click Submit.
• The next screen will show your User ID and the default password scheme.
  • If you have previously received information about logging into Web Advisor, follow these steps.
  • The initial password will be your initials and date of birth in mm/dd/yy format (including slashes). For example, Abraham Lincoln born February 12th, 1809 would have a password of al02/12/09.
  • Your username is listed on this page.
• You are encouraged to register in the Self Service Password Management utility immediately after logging in with the initial password. https://mypassword.lincolnu.edu/.
• If you have additional questions regarding username and password, please contact the Office of Information Technology at (573) 681-5898.