Purchasing Forms

Documents related to vendor registration, justification of purchases, and tax exemption.

• Single Feasible/Sole Source Form
  Letter of Justification for Noncompetitive Purchases Over $25,000 (Revised Dec. 4, 2024)
  For use when a purchase exceeds $25,000 and is not competitively bid.

• Missouri Tax Exempt Form
  For vendors to acknowledge Lincoln University's tax-exempt status.

• Vendor Registration Form
  Complete this form to become an approved vendor for Lincoln University.

• IRS W-9 Form
  Required for vendor registration and tax documentation.

• Purchasing Card Program Forms
  Available on the Purchasing Card Program webpage in the Blue Tiger Portal.

Forms for reporting accidents or losses involving university property or vehicles.

• Report an accident on State Property
  Submit details if an incident occurs on campus or other state-owned property.

• Automobile Loss Notice Form (#MO 300-0068)
  Required for reporting damage or loss involving university vehicles.

• LU Auto Accident Brochure
  Complete and turn in to Purchasing and Risk Management in the event of an accident while operating a Lincoln University vehicle or a rental vehicle.

Manage university assets, from equipment checkout to inventory updates.

• Equipment Signout Request
  Request form for temporary use of university-owned equipment.

• Property and Inventory Change Request (Fillable)
  Submit changes in property status (location, assignment, or disposal).

Forms and tools for managing university records and archive storage.

• Records Management Transmittal form (Fillable)
  Use this when transferring documents to university records storage.

• Records Management Box Labels (Fillable)
  Printable labels to organize records in archive boxes.

• Records Management Archive Boxes
  Description/specs for Box #241.SZ (10" D x 12" W x 15" L) with lid.

Essential internal documents and resources to support requisition processing, purchasing accuracy, and vendor compliance at Lincoln University.

• Copier Maintenance info Checklist (for new or renewal maintenance requisitions)
  Required checklist for submitting new or renewal maintenance requisitions. Ensures complete and accurate copier service requests.
  
  
• Purchase Order Terms & Conditions
  Standard terms and conditions applicable to all Lincoln University purchase orders. Vendors should review prior to accepting PO agreements.
  
  
• Expense Object Codes (12/2/2023)
  Reference list of approved expense object codes to use when processing financial transactions and requisitions.
  
  
• Sodexo Requisition format
  Required format and documentation for submitting requisitions to Sodexo for campus dining and facilities services.