Resolve Your Student Conduct Case

resolve student conduct case



A. Filing a Complaint

Any university official or student may file a complaint against a student.  Two sequential steps must be followed to file a complaint of misconduct against a student:


1. An Official Incident Form must be completed and signed; and


2. The completed and signed OIF must be submitted to the Office of Student Development and Conduct located at 303A Young Hall.


B. Judicial Process for University Policy, Rules, or Regulation Violations

The University Judicial Officer has the responsibility to receive and, where appropriate, investigate complaints arising out of a claim(s) that the Student Code of Conduct, University Policies or Rules and/or Regulations have been violated. After receiving the complaints, the Judicial Officer will determine through investigation if the alleged charges have merit. Any student charged with a violation will be scheduled for a Pre-Hearing Conference meeting to begin the investigative process.


C. Pre-Hearing Conference

At the Pre-Hearing Conference the student is:

1. Given an explanation of the judicial process;

2. Given a detailed explanation of the charges;

3. Given an explanation of the rights and responsibilities of the student;

4. Given an opportunity to ask questions regarding the judicial procedures;

5. Given the opportunity to enter a plea of “responsible” (admitting to having committed the offense) or “not responsible” (denying having committed the offense).  If the student pleads “responsible,” then the Judicial Officer will evaluate the case and apply appropriate sanctions.  If the student pleads “not responsible,” the case will be forwarded to the appropriate disciplinary committee;

6. Informed of his or her right to bring witnesses and evidence to the hearing;

7. Informed of the appeal process;

8. Informed of the option to waive his or her right to a hearing;

9. Given the Student Conduct Acknowledgement Form to read and subsequently sign.  Signing this form verifies that the above listed items occurred at the pre-hearing conference.


If the case merits a hearing, a written notice along with a hearing date and time will be sent to the student. The student will be given the choice to waive his/her right to a hearing. If the student waives his/her right to a hearing, he/she accepts responsibility for all charges.  In the event that a student waives the right to a hearing during the Pre-Hearing Conference, the Judicial Officer will examine the information available and if the information reviewed indicates that the accused student is responsible render a sanction. If the information available does not indicate that the accused student is responsible the student will be found not responsible.  When a student waives the right to a hearing, sanctions may be appealed to the Vice President for Advancement.  When a student waives the right to a hearing, he/she will indicate this on the Student Conduct Acknowledgement Form.


If a student fails to attend a scheduled Pre-Hearing Conference or Conduct Hearing, the Pre-Hearing and Conduct Hearing may proceed in the absence of the student. Such an absence will not be considered grounds for an appeal, unless the student provides a reasonable and compelling cause. Students may receive sanction(s) at the end of the Pre-Hearing Conference if case is minor. If this occurs, the case is closed. If the student is not pleased with the sanction, he or she can appeal to the Vice President for Advancement.