Academic Faculty Casual Pay Summer Months
Academic Faculty Casual Pay Calculations for Summer Months
The academic faculty casual pay will need to be in accordance with the respective grant application and funding source's guidelines, terms and conditions.
Take the academic faculty person's annual base pay and divide by 9 = maximum (100%) stipend amount for a four week period. The stipend amount will equate to the % of grant work effort.
Maximum time allowed is not to exceed 12 weeks for the period between mid-May and mid-August.
In order to be consistent with generally accepted accounting principles, stipend payments will be made in the respective pay period in which the work is performed as stated:
- A Personal Transaction Report (PTR) should be done for a stipend payment for the period mid-May to end of May (2 week period or 50% work effort) to be transacted for end of May payroll processing.
- A Personal Transaction Report (PTR) should be done for a stipend payment for the month of June period (4 week period = 100% work effort) to be transacted for end of June payroll processing.
- A Personal Transaction Report (PTR) should be done for a stipend payment for the month of July period (4 week period = 100% work effort) to be transacted for end of July payroll processing.
- A Personal Transaction Report (PTR) should be done for a stipend payment for the period beginning of August to mid-August (2 week period or 50% work effort) to be transacted for end of August payroll processing.
Here is an example for reference:
John Doe – Academic Year Salary = $40,000.00
Summer month (4 week) maximum pay = $40,000.00 / 9 = $4,444.44
Summer maximum pay for 3 months (12 weeks) = $4,444.44 x 3 = $13,333.33
- PTR 1
5/15 – 5/31 = $2,222.22 - PTR 2
6/1 – 6/30 = $4,444.44 - PTR 3
7/1 – 7/31 = $4,444.44 - PTR 4
8/1 – 8/15 = $2,222.22
All faculty members being paid from grants will need to complete time and effort reports. The Dean and Department Heads are responsible for oversight of grant administration within his/her units.