Lincoln University Residence Hall Rules and Regulations

For more info on the Rules and Regulations please contact Mr. Carlos Graham, Director of Residential Life at (573) 681-5971 or grahamc@lincolnu.edu 

Residential Life Website

Click Here for a pdf version of the LU Residence Hall Rules and Regulations 

Lincoln University Residence Hall Rules and Regulations Lincoln University Residence Hall Rules and Regulations
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  1. I. LINCOLN UNIVERSITY POLICE DEPARTMENT
      

    Lincoln University is committed to the security of the campus community. The Lincoln University Police Department is an agency that is manned by sworn police officers who have arrest powers. Police complements its cadre of officers with security personnel and student security staff.

    The Police Department closely cooperates with the President, the Vice Presidents for Student Affairs and University Advancement , Residential Life, Student Government and the Counseling Center to disseminate information about safety and security matters to the campus community.

    A.    The Clery Act: Reported Annually

    The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education participating in federal student aid programs are subject to it. The university releases this report annually, on or before October 1st. The report contains three years of campus crime statistics, and includes certain security policy statements which:

    a.       assure basic rights to victims of sexual assault,

    b.      state the law enforcement authority of campus police, and

    c.       explain where students should go to report crimes.

    Students may contact the Police Department for more information and a copy of the report. The Campus Security Report, which contains this information, may be obtained from Police Department, located at 800 Chestnut, or by visiting their website at http://www.lincolnu.edu/web/police-department/annual-security-report .

    To request that the report be mailed, call (573) 681-5555.

    B.     Reporting Crime and Incidents

    Prompt reporting of crimes and incidents is important to a quick resolution of such situations. A crime or incident that takes place on campus should be reported to the Lincoln University Police Department immediately (573-681-5555). Those situations that occur off campus should also be reported to Police as soon as possible. Victims of or witnesses to a crime may make a confidential report to University Police, the Dean of Students, Residential Life staff, or other Campus Security Authorities (see Clery Annual Security Report). Identities will be safeguarded whenever possible.

    C.     Parental Notification

    Lincoln University recognizes that students, their parents and/or guardians and the university are in a partnership in which each has the responsibility to promote a healthy and productive educational experience. The university disciplinary process exists: to provide corrective action, which is educational and developmental; to protect the campus community; and to maintain an environment conducive to living and learning. Violations of the Student Code of Conduct can detract from the learning environment. The university believes parents can assist students in fulfilling their educational goals through the use of open dialogue.

    Due to recent amendments to the Family Educational Rights and Privacy Act (FERPA) by the U.S. Department of Education, it is now permissible for the university to notify the parent or guardian of students under the age of 21 when those students have been found responsible for violations to the Student Code of Conduct. 

  2. II. CALLING FOR HELP: REQUESTS FOR ASSISTANCE FROM POLICE AND EMERGENCY PERSONNEL

    A.    Emergency

    Call 911 first for medical emergencies or to report a fire, then contact the Police Department at (573) 681-5555 to inform them that emergency personnel have been contacted.

    Calls relating to physical altercations, domestic assaults, theft and/or threats should immediately contact the Police Department at (573) 681-5555.

    1.      In the event of an emergency dispatch to a residence hall, when more

    2.      than one officer is in attendance, the lead officer will identify himself/

    3.      herself as the officer in charge and will have jurisdiction over students

    4.      and all housing staff.

    5.      2. All housing staff will assist at the discretion of the officer in charge. (For

    6.      example, to identify a student or escort an officer to a student's room,

    7.      make necessary phone calls.)

    B.     Non-Emergency

    Non-emergency calls should always go to the Police Department at (573) 681-5555.

    1.      If an officer is dispatched on a non-emergency call to a residence hall

    2.      (to serve papers, pick up a student with an outstanding warrant, etc.),

    3.      the officer will attempt to contact the residential director/staff person on

    4.      duty as a courtesy.

    5.      Housing staff will also assist at the discretion of the officer. (For example,

    to identify a student or escort an officer to a student's room)

    C.     Elevator Calls

    Should the elevator fail and a student is stuck, a phone connected directly to Police is provided in each elevator. Individuals with cell phones may also call the Police Department, (573) 681-5555.

    D.    Protocol for All Emergency and Non-Emergency Reports

    Any person who calls, on either an emergency or non-emergency situation, must remain on the line until all questions asked by the dispatcher have been answered and all information regarding the situation has been provided.

    Passive participation

    Residents are obligated to remove themselves from any situation where a violation is occurring.  Residents present during a violation of the Residence Halls Guidebook and/or the Student Code of Conduct can be held responsible for that violation. 

  3. III.POLICIES AND PROCEDURES FOR STAFF AND STUDENTS IN RESIDENCE HALLS

    A.    Nondiscrimination/Equal Opportunity Statement

    The Department of Residential Life, Lincoln University, actively follows a policy of non-discrimination in regard to age, race, color, religion, sex, national origin, sexual orientation, and persons with handicaps and disabilities.

    B.     Campus Dining – Scruggs University Center

    1.      Dining Hall Entrance - An ID card is required for entry and may only be used by the person identified on the card.

    2.      Lost ID Cards -- Students are responsible for any misuse of ID cards until a card is reported lost or stolen. Loss of ID cards should be reported immediately to the Office of University Relations, Young Hall, rm. 302.

    3.      Dining Hall Expectations - Residents are expected to exercise good conduct in Scruggs University Center. Good conduct includes showing consideration for other diners and staff and returning trays and dishes to the proper location. Behavior that interferes with normal operations such as throwing food, making excessive noise or using profanity is considered disruptive and could result in disciplinary action.

    C.     Physical Room Setting

    1.      Room Condition -The condition of the room and its furnishings is inventoried prior to student arrival. There is an opportunity to review and confirm this inventory upon moving into the room. Residents are financially responsible for any loss or damage beyond normal wear and tear. Residents are permitted to decorate the room within the following guidelines.

    Restricted Items

    a)      Decorations must be nonflammable and noncombustible.

    b)      Equipment, furniture, décor may not hinder exits.

    c)      Candles, incense, halogen lamps, "lava" lamps and oil lamps are prohibited.

    d)     Flammable liquids are not allowed.

    e)      Cooking appliances with exposed heating elements are prohibited, e.g. fryers, hot

    f)       plates, toasters, toaster ovens, electric stoves & skillets.

    g)      Decorations must not damage walls, furniture, doors or woodwork. If damage

    h)      occurs, the resident(s) may be charged.

    i)        Decorations may not contain obscenities or be otherwise offensive.

    j)        Metal tip darts are not allowed. Darts with plastic or Velcro tips are permitted.

    k)      Empty alcoholic beverage containers are not permitted.

    l)        Without proof of ownership, road signs and emergency lights are subject to confiscation as stolen property.

    m)    Fog and smoke machines are not permitted in the residence halls.

    n)      Beds may not be placed on bricks.

    o)      University furnishings may not be disassembled or removed from the room.

    p)      Lounge furniture is not allowed in student rooms.

    q)      Waterbeds and water pillows are not allowed.

    2.      Violators of these guidelines will be charged for any damages that result and may be subject to disciplinary action. University Housing reserves the right to limit or restrict additional items.

    D.    Pets

    Fish are the only pets allowed, with the maximum tank capacity of 20 gallons. Other animals will be removed and taken to the humane shelter. Fish should be taken home over extended breaks and fish tanks should be emptied and cleaned prior to departure.

    E.     Electronic Devices

    The wiring in residence halls is not designed to handle extensive electronic devices. Overloaded sockets are not allowed; limit two items per outlet unless a power strip is utilized. Power strips and extension cords must be UL-approved. Limit one extension or power strip per prong. Power strips are not to be used at outlets near the sink.

    F.      Health and Safety Inspections

    All residents' rooms will be inspected at the beginning of each break and periodically during the year. These inspections are conducted to ensure that maintenance, safety, sanitation and property control requirements are being followed. Items prohibited by law or University Housing policy may be confiscated and the resident(s) will be subject to disciplinary action.

    G.    Insurance and the Safety of Personal Property

    Residents are encouraged to carry personal property insurance, as the university does not provide this. Every effort is made to ensure that mechanical systems are in good condition. Nevertheless, electrical, heating and plumbing problems can occur. Residents must store valuable items off the room floor (for example, computers, electronic equipment, books, CDs, pictures, documents, shoes, and clothes). This will minimize the possibility of water damage should a leak occur. University Housing cannot be responsible for damage to residents' property.

    H.    Housekeeping and Maintenance

    Any maintenance needs should be reported to the resident advisor or desk manager. There are two types of maintenance services provided. Housekeeping workers do routine cleaning of the commons areas. (They do not clean residents' rooms.) Buildings & Grounds assigns craftsmen to do repair work.

    Buildings & Grounds will assess a work order as an emergency or non-emergency. Non-emergency repairs are assigned based on availability of personnel and the other needs on the campus. It may take several days or weeks to complete non-emergency repairs. It is not possible to make appointments for repairs. Workers will complete the requested work as quickly as possible, and will re-lock your room as they leave. If the repair work is completed when you are not present, a notice will be left indicating the status of the work.

    I.       Smoke Detectors and Sprinkler Heads

    Each room is equipped with a smoke detector. Tampering with smoke detectors and sprinkler heads is a violation of federal and state laws, and will result in disciplinary action and a fine of $ 100.00. This includes but is not limited to removing the cover, disabling the unit, decorating the unit, and/or covering the unit or hanging any item from the sprinkler head.

    Any and all costs associated with the activation and/or damage caused from the activation of sprinkler heads or smoke detectors will be the responsibility of the resident(s) involved.

    J.       Internet Services [RAC1]

    Students must contact Information Technology for service requests and questions regarding services in the residence hall rooms. University Housing is not responsible for the maintenance or billing for services.

    K.    Computers and Internet Access

    Unauthorized copyright infringement is illegal and can result in serious civil and criminal sanctions, including university disciplinary sanctions. Using the university's network and/or computer equipment to download or upload materials, including copyrighted films, music, music videos and software is not permitted. It is forbidden to engage in actual or attempted use of computer time/equipment to:

    1.      Enter into a file that is not your own to use, read or change its contents;

    2.      Transfer files;

    3.      Use another's identification and/or password;

    4.      Interfere with the work of another student, faculty or staff;

    5.      Interfere with the normal operation of the university's computing system; and,

    6.      Cause a computer virus to become installed in a computer system or file.

    L.     The Commons Area

    1.      Commons areas are provided and maintained for the mutual use and enjoyment of residents.

    2.      Commons Area Damages

    Individuals responsible for causing damages in the commons areas will be   assessed repair or replacement charges. When individuals are not identified as having damaged commons areas, charges will be assessed to all of the residents of the wing, floor or building. Vandalism should be report to resident advisors or the hall director.

    M.   Elevators

    Actions such as tugging on the doors or jumping up and down in the car are prohibited. If an elevator door is closing, do not force it back open. Tampering with the elevators and/or causing unnecessary wear and tear on the equipment can result in disciplinary action.

    N.    Fire Safety Equipment

    Tampering with fire safety equipment (which includes but is not limited to sprinkler heads, smoke detectors, fire extinguishers, emergency phones/bells located in elevators and pull stations) and/or intentionally causing false fire alarms is prohibited and may result in criminal charges, disciplinary action and/or termination of a resident's University Housing contract.  Students tampering with fire safety equipment and/or causing a false fire alarm will be charged a $ 100.00 fine.

    O.    Kitchenettes

    Anthony, Bennett, and Sherman Halls have a kitchenette on each floor. These have electric burners, a sink and limited storage space. Kitchenettes are a privilege. Events causing the activation of the fire system due to improper use of the kitchenette (including burning food, leaving food unattended, leaving burners on and/or using the burners for something other than cooking food) can result in the loss of kitchenette privileges and the resident(s) will be fined $ 100.00. Residents are expected to clean up after themselves.

    P.      Mail Service and Mail in the Halls [RAC2]

    The mailroom is located in 120 Schweich Hall (The Print Shop). Mailroom hours are posted outside of the mailroom. To claim packages, students must show an acceptable picture ID. Packages must be in the student's name only. Packages addressed to relatives or friends will be returned to sender(s). Misusing identification cards to claim packages is fraudulent. Tampering with another's mail is a federal offense and severe disciplinary action will be taken against offenders.

    The university does not assume responsibility for loss or damage to items sent through the mail. Sending money in any form is strongly discouraged. Perishable items, including flowers, food and medicine are sent at your own risk. University Housing does not have the capability to maintain perishable items.

    Q.    Posting Flyers

    Without the express permission of the Director of Residential Life, commercial activities, private solicitations, or advertisement of business enterprise are not permitted in the buildings or on the grounds of the university residence halls. Neither solicitors, salesmen,  nor agents may contact students in residence halls for commercial purposes.

    R.     Windows and Safety

    Residents who drop items from the windows and/or hang out of them will be subject to disciplinary and/or legal action. Residents may not walk on or place any item on ledges or sunshades. Any tampering with window rivets or blocks will result in disciplinary action.

    S.      Abandoned Property

    The university assumes no responsibility for any property such as clothing, books, clocks, computers, radio, toiletry articles, etc. left in the residence hall rooms by students departing the campus at the end of or during the course of the semester or summer sessions. If contact cannot be made with the owner within three days or if the owner is unknown the abandoned items will be discarded.

    T.      Bicycles/Skateboards/Roller Blades/Scooters

    Riding bicycles/skateboards/roller blades/scooters inside is prohibited. Electric scooters are considered motorized vehicles by the university and may not be stored in residence halls. Bicycles may be stored in outside racks or in your room but not hung from the ceiling. Bicycles and scooters may not be stored in hallways or lounges, chained to fences or trees or left in other common areas.

    U.    Quiet Hours/Courtesy Hours

    Quiet hours are in effect from 9 pm – 7 am, Sunday through Thursday each week. Courtesy hours are in effect at all other times. Quiet hours are in effect 24-hours a day during ‘study week', the week prior to final exams, and the week of final exams beginning at 9 pm on the Sunday of ‘study week'. This policy is strictly enforced and disciplinary action will be taken, should violations occur.

    During quiet hours, residents are expected to avoid making noise that can be heard outside the resident's room and to avoid excessive noise in the hallways, in the commons areas and around the residence halls.

    During courtesy hours, residents are expected to avoid making noise that can be heard more than two doors down the hall and to avoid excessive noise in the hallways, in the commons areas and around the residence halls.

    If the courtesy hours or quiet hours policies are broken, disciplinary action may be taken against all occupants in the room/area. Please be aware that the use of electronic audio equipment is a privilege that may be revoked if used in such a way as to interfere with maintaining quiet and courtesy hours.

    V.    Quiet Zone

    Outside noise disturbs the academic efforts of students living within the residence halls. Residents should refrain from shouting, singing, chanting or otherwise creating a disturbance inside or outside the residence halls. Amplified sound emitting from motor vehicles is of particular concern. According to the Missouri Vehicle Code, no driver of any motor vehicle shall operate or permit operation of any sound amplification system which can be heard outside the vehicle from 75 or more feet. This policy will be strictlyenforced.

    W.   Sports and Safety

    To avoid damage to the residence hall facilities and accidental injury to residents and guests, sports activities are not allowed anywhere inside the buildings.

    X.    Inter and Intra Visitation

    Hall residents/hosts are responsible for the behavior and location of their guest(s) at all times. Visitation hours are:  Sunday through Thursday, 5:00 pm – 11:00 pm; Friday through Saturday, 5:00 pm – 1:00 am.

    Guests:

    1.      Must present to and leave with staff at the ID check-in station, a photo ID.  If the guest is a student at Lincoln University, the student must present their official student ID.  Their ID will be returned to them at the time of their proper check-out.

    2.      Meet their host at the ID check-in station and remain in the presence of their host as they are escorted to their host's room. 

    3.May not move through a residence hall unescorted. Unescorted visitors will be required to leave the residence hall immediately.

    Hosts:

    1.      May have a maximum of two (2) guests at a time.

    2.      Must meet their guest at the ID check-in station and present to and leave with staff at the ID check-in station their student ID.  Their ID will be returned to them when their guest properly checks out.

    3.Must remain in the presence of their guest at all times.  NO guest may wander a

    residence hall unescorted.  Unescorted visitors will be required to leave the

    residence hall immediately.

    Violation Penalties:

    1.      First violation, 25 hours of community service.

    2.      Second violation, a $ 100.00 fine

    3.      Third violation, residence hall reassignment plus a $ 100.00 fine

    Residents may not freely move from floor to floor in their assigned residence hall without properly checking in at the check-in station.

    Individuals that have been banned from university housing or the university are not allowed in the residence halls under any circumstances.

    Residential Life staff may alter visitation privileges to include the cancellation of visitation in a residence hall or denying a specific resident visitation

    Y.    Cohabitation

    Cohabitation is not permitted in any residential facility. Cohabitation is defined as an unassigned individual physically residing in another resident's room on a permanent or semi-permanent basis.


     

     

  4. IV. UNIVERSITY HOUSING ADMINISTRATIVE POLICIES

    A.    Checking Out

    You must make an appointment with your RA to complete the check-out procedure when you move out of your residence hall. At the time of check out, all of your property must be removed from the room and your space must be clean. The RA will assist you in completing the necessary forms and will collect your key(s). Failure to check out properly will result in a $ 25.00 fine and charges up to $90 for unreturned keys. Residents may be required to vacate their space and check out within 24 hours after their last scheduled final examination. Residents who check out during the contract period will be assessed a fee ($19 per day the first three weeks and full room and board charges thereafter.) Refer to the University Housing Contract terms for charges.

    B.     Room Assignments

    University Housing has the right to change the room assignment of a student, to deny room and roommate changes, to consolidate vacancies and to require a student to move from one room, residence hall or area to another.

    C.     Room/Space Changes

    Room/space changes will be processed, beginning with the third week each semester. Resident-initiated room/space changes require consent of Residential Life Staff.   No resident is authorized to move until the resident has received an approved copy of the room/space change request. University Housing reserves the right to deny room/space change requests. Multiple space changes (more than 2) over the course of the academic year may be done only with the consent of the Director of Residential Life. Students in double/triple rooms with vacancies may receive a roommate at any time without prior consent.

    D.    Room/Space Consolidation

    University Housing has the right to maximize the occupancy of its residence hall facilities in order to make efficient use of the facilities. As such, it may be necessary each semester to "consolidate vacancies" – where residents without roommates are given options to designate their room as a double private at an additional pro-rated cost, find a roommate to move into their room or move into another vacancy as someone else's roommate. During consolidation, residents who fail to find a roommate or change rooms will be charged the additional double private room rate.

    E.     Room Entry and Search Policies

    1.Room Entry

    Authorized Residential Life staff members (i.e., Director of Residential Life, Resident Directors or full-time Administrative Professional staff) are responsible for maintaining an environment conducive to learning in the residence hall community. For this purpose, the staff may enter rooms. Room entries may occur under the following circumstances:

    a)      For the purpose of ensuring health and safety and preserving property

    b)      When staff has reasonable cause to believe that conduct standards are being violated

    c)      When emergency situations are evident

    2.Procedures for Room Entry

    A simple room entry must in no way involve a search: Residential Life staff must not open student residents' drawers or tamper with their property. The University Police Department should be contacted to take possession of any items in open and plain view which are illegal to possess on campus (such as illegal drugs, drug paraphernalia or firearms). Other items (such as alcohol and pets) in open and plain view which are prohibited by the University Housing Contract or University policy may be confiscated by authorized Residential Life staff.

    ·         No student residents' rooms should be entered without knocking. Entry following the knock shall be preceded by a time lapse of sufficient duration to provide the occupant(s) with ample opportunity to open the door.

    ·         Residence Life staff should enter rooms in the absence of the occupant(s) only when emergencies exist involving imminent danger to life, safety, health or property. If it should be necessary for residence life staff to enter a room in the absence of its occupant(s), the occupant(s) will be notified afterward of the entry and of the reason for the entry.

    ·         Residence Life staff entering any given room should respect the privacy of the occupant(s).

    ·         Student residents who presume that this policy on room entry has not been properly followed may file a written grievance with the Director of Housing. The grievance must be filed within five business days of the date of the room entry.

    ·         Room occupants shall be informed of the reason for any room entry at the time of the entry if occupants are available.

  5. V. UNIVERSITY POLICIES APPLYING TO ALL STUDENTS, STAFF AND FACULTY

    A.    Alcoholic Beverages

    Alcoholic beverages are not allowed in the residence halls.

    B.Smoking

    As of January 1, 2013, Lincoln University became a tobacco-free campus.  Currently, smoking is not allowed within the residence halls.

    C.     Controlled Substances

    The manufacture, sale, possession/use, possession with intent to distribute, or perception of use of controlled substance(s), or paraphernalia which has been declared illegal by municipal, state, or federal law is prohibited in the residence halls and on university grounds. The substance(s) and any paraphernalia will be confiscated and disciplinary action will be taken.

    D.    Fireworks, Firearms, Weapons

    The possession of weapons, firearms, fireworks and/or ammunition on University Housing grounds will result in disciplinary action and/or removal from the residence halls. Prohibited items include: air guns, CO2 guns, BB guns, knives (with a blade over 3 inches in length), swords, billy clubs, throwing stars, nunchuks, water guns, stun guns, paint ball markers, sling shots, bows and arrows. Additionally, any items used as weapons will be treated as such.

    E.     Gambling

    Gambling of any form is prohibited.

    F.      Operating a Business

    Residents of University Housing are not permitted to carry on any organized business from their room or within any on-campus residential area. No sign, advertisement or announcement promoting such business may be displayed on the outside or inside of any University Housing buildings or premises.

    G.    Solicitation

    Regulations have been established to limit door-to-door solicitation in the Residence Halls. If you are contacted by a solicitor, ask to see a Solicitation Permit. If the individual has no permit, refer him or her to the RA or Hall Director to escort these persons out of the building. Solicitation by writing on sidewalks is prohibited.

  6. VI. THE RESIDENCE HALL STAFF

    A.    Hall Directors

    Hall Directors are professionals with bachelor's degrees who hold daily office hours. They train and supervise Resident Advisors and Desk Managers. Hall Directors support and enforce University Housing policies and counsel residents who have been involved in discipline violations. Additionally, Hall Directors provide referrals, help residents and staff in resolving issues and assist in daily operation of the area.

    B.     Desk Manager

    The desk manager is the residents' main source of information and communication with administrators (Monday thru Friday, 8:00 a.m. – 5:00 p.m.). They manage the daily operation of a hall's office. Desk Managers are responsible for

    •         maintaining the hall census and other reports,

    •         informing the appropriate authorities and

    •         following up on work/repair orders for the hall,

    •         sorting and distributing residents' mail, and

    •         answering the phone.

    They work closely with resident directors keeping them up-to-date on any room changes and needs or requests pertaining to the residents and/or facility. They are to report any unusual or illegal activity to the appropriate authorities.

    C.     Night Manager

    The primary responsibility of night security is to patrol their assigned university residence hall during the hours of 12:15 a.m. – 8:15 a.m. in order to maintain a safe environment for all residents. They enforce the rules and regulations of the university and ensure that all laws are being followed. Any unusual or illegal activity is to be immediately reported to the appropriate authorities.

    D.    Resident Advisors (RAs)

    RAs are sophomores, juniors, seniors or graduate students who have been selected and trained to provide a variety of services to residents. They answer questions and refer residents to appropriate campus offices as needed. RAs also provide assistance to residents with personal and academic problems and mediate roommate conflicts. RAs are responsible for enforcing the rules in the Student Conduct Code and other university rules. RAs assist residents in planning academic, social, citizenship, multi-cultural and personal development programs. They have responsibility and authority anywhere in the residential areas. Students are expected to cooperate with any staff member, including presenting proper identification upon request.