Staff Handbook
Efffective August 13, 2009
Table of Content
1.0 Preface
1.1 Code of Conduct
1.2 Mission Statement
1.3 Affirmative Action
1.4 Equal Employment Opportunity Revised Oct 15, 2009
1.5 Americans with Disabilities Act
1.6 Clery Act Revised Nov 26, 2012
1.7 Rules and Regulations
2.0 Time of Hire
2.1 Notice of Employment
2.2 Visiting Human Resources
2.3 New Employee Orientation
2.4 Parking Revised Mar 21, 2011
2.5 E-mail Account Set-up
2.6 Computer Set-up
2.7 Telephone Set-Up
2.8 Identification Card
2.9 Datatel Colleague Identification Number
2.10 Departmental Administrative Support
2.11 Office Space
2.12 Building Access and Keys
3.0 Benefits
3.1 Annual Benefits Review
3.2 Health Insurance
3.3 Life Insurance
3.4 Long Term Disability
3.5 Retirement Plans
3.6 Assistance Program
3.7 Tuition Waiver Revised May 9, 2012
3.8 Unemployment Insurance
3.9 Workers Compensation
3.10 Vision and Dental Insurance
3.11 Sheltered Annuity Plans
3.12 Cafeteria Plan
3.13 Other Ancillary Benefits
4.0 Compensation
4.1 Salary Range
4.2 Staff Salary Adjustments
4.3 Staff Salary Adjustments & Appeals Procedures
4.4 Payroll Administration
4.5 Cash Advances
4.6 Overtime Pay
5.0 General Employment Policies
5.1 Position Classification
5.2 Job Description Policy
5.3 Appointment and Assignment of Personnel
5.4 Employee Background Check and Disclosure
5.5 Discipline
5.6 Disability Accommodation
5.7 Political Activity
5.8 Public Office
5.9 Children on Campus
5.10 Consensual Relationships
5.11 Conflict of Interest
5.12 Conflict of Commitment
5.13 Nepotism
5.14 Veterans Employment and Re-employment
5.15 Work Authorization
5.16 Staff Performance Management
5.17 Social Security Number
6.0 Technology
6.1 Technological Resources
6.2 Internet Usage
6.3 Electronic Mail
6.4 Telephone System
6.5 Technology Equipment Purchases
6.6 Employee Laptop
6.7 Management Software
6.7.1 Moodle Learning Management System Revised May 9, 2012
6.7.2 Datatel Colleague
6.7.3 Campus EAI Content Management Revised May 9, 2012
6.7.4 Hyland OnBase Enterp Content Management System Revised May 9, 2012
6.7.5 Microsoft Office
6.7.6 Adobe Creative Suite
7.0 Work Schedule
7.1 Work Hours
7.2 Absences
7.3 Essential Services
7.4 Overtime Provisions for Non-Exempt Employees
7.5 Compensatory Time
8.0 Complaint Policy and Procedures
8.1 Staff Complaint and Grievance Policy and Procedures
8.2 Discrimination Complaint Policy and Procedures
8.3 Sexual Harassment Complaint Policy and Procedures Revised Nov 11, 2011
8.4 Title IX Sexual Harassment, Sex Equity and Gender Discrimination Revised Nov 11, 2011
9.0 Health and Safety
9.1 Drug Free Workplace
9.2 Communicable Disease
9.3 Clery Act and Crime Reporting
9.4 Personal Safety
9.5 Emergency Preparedness Plan
9.6 On the Job Injury
9.7 Violence in the Workplace
9.8 Sexual Assault and Victims’ Rights’
9.9 No Trespassing
9.10 Animals on Campus
9.11 Tobacco Free Campus Added, May 15, 2012
10.0 Termination
10.1 Job Abandonment
10.2 Resignation or Voluntary Termination
10.3 Retirement
10.4 Dismissal or Involuntary Termination
10.5 Employment Withdrawal Process
10.6 Withholding Leave Pay for Indebtedness to the University
10.7 Unemployment Insurance
10.8 Employment Verification
11 .0 Time Off
11.1 Annual Leave
11.2 Personal Leave
11.3 Sick Leave
11.4 Requesting and Reporting Leave
11.5 Special Leave
11.6 Family and Medical Leave Act (FMLA)
11.7 Medical Leave Not Under FMLA
11.8 Leave in Regards to Termination
11.9 Military Leave
11.10 Time off to Vote
11.11 Jury Duty and Court Witness Leave
11.12 Inclement Weather
11.13 Non Academic Holiday Schedule
11.14 Religious Holiday Accommodation
12.0 University Resources
12.1 Professional Development Training
12.2 Lincoln University Website
12.3 SunGard Higher Education Technology
12.4 Listserve
12.5 Lincoln University Enterprise Resource Systems
12.6 University Print Services
12.7 Mail Room
12.8 Food Services
13.0 Business Operations Information
13.1 Fall Institute
13.2 Form Usage
13.3 Rules and Regulations
13.4 Travel
13.5 Purchasing Office Supplies
13.6 Accounts Payable
13.7 Budget Process
University Human Resource Services
Revised July 9, 2009
