POLICIES OF THE COLLEGE OF ARTS & LETTERS
(Formerly College of Liberal Arts, Education & Journalism)
(revised April 2007)
Note: The Lincoln University Rules and Regulations apply to all work of the college.
A. The dean and all faculty within the departments of the college who are contracted to work at least a 50% are considered members of the college.
B. Other full-time employees of the university who have substantial responsibilities related to the college may be awarded membership in the college by a majority vote at a college meeting.
II. Powers and Duties of College Members
The college member shall have the power to:
A. Initiate and participate in formulating the general education policies of the college and university.
B. Make rules governing the general conduct of its students.
C. Advise the dean of the college on matters that any member of the college brings before the group.
D. Evaluate the performance of the dean of the college.
1. The college shall meet as determined by the dean, but at least once a semester. In one meeting per year, the budget will be presented.
2. Additional meetings may be called by written request to the dean by one-fifth of the members of the college.
3. The office of the dean shall issue notices of time, place, and agenda of meetings of the college and shall arrange for the recording of the minutes to be sent to each member of the college.
4. Committee recommendations to the college should be sent to the dean at least 5 days prior to the meeting and must be distributed no later than 3 days prior to the meeting.
B. Election of Secretary
1. The secretary of the college shall be elected at the last regular meeting of the academic year.
2. The office of secretary shall revolve annually.
C. Rules of Order
1. Robert’s Rules of Order, Revised, shall be the parliamentary authority for the college.
IV. Committees of the College
A. Committees: Composition, Election, and Terms
1. Members of committees shall be elected by a majority of the faculty of their respective departments.
2. There shall be at least one representative from each department on each standing committee. Those departments with more than 10 full-time faculty members shall have two members whose terms shall end on alternating years.
3. The members of the standing committees of the college shall be elected for terms of two years.
4. A department head may not serve on any standing committee.
B. Standing Committees of the College
1. The Committee on Curriculum and Academics
The functions of the committee shall be to make recommendations to the college:
a. Concerning requests for adding new courses.
b. Concerning requests for adding new curricula and degrees.
c. Concerning requests for adding new departments.
d. Concerning the formulations of college academic requirements.
e. Concerning the coordination of course offerings and credit hours allowed.
f. Concerning interdepartmental courses and majors.
g. Concerning the elimination of unnecessary duplication in courses.
2. The Committee on Promotion and Tenure
The functions of the committee shall be to act in an advisory capacity to the dean of the college in all matters relating to promotion and tenure.
a. The committee will review all recommendations for permanent tenure and promotion in accordance with the rules and regulations of the college and university.
b. The committee will consist of tenured faculty, unless there are not enough tenured faculty from a department. In that case, a non-tenured member(s) will serve with the same rights as other members.
C. Special Committees
Special committees may be appointed by the dean or a majority vote of the college to serve any purpose not included in the functions of the standing committees. When a special committee is formed, a charge is written and distributed to the college. Special committees shall function until their final reports have been accepted or rejected by the college.
D. Guidelines for the Operation of College Committees
1. Meetings shall be held as needed to accomplish the committee’s tasks. A meeting may be held at the request of the dean, the committee chair, or any two members.
2. Chairs shall be elected by the committee members for a term of one year and may be reelected.
3. Tasks may be assigned to a committee by the dean or by a vote of the college. In addition, any member of the college may, by written request to the chair, ask for consideration of matters that would fall under the committee’s responsibilities.
4. The chair of the committee should try to accommodate members’ schedules when selecting meeting times and should notify members of the agenda of meetings at least 72 hours in advance of a scheduled meeting.
5. Committee members should notify the chair at least 24 hours prior to a meeting if they cannot attend. All minutes of the meetings should list members present, excused, and unexcused.
6. Committee chairs shall notify the dean in writing of the need for additional members because of heavy workloads or a need to replace members who fail to attend regularly.
7. A committee member may resign from a committee by written notice to the committee chair, with copies to the dean and his or her department chair.
8. Any member of a committee who is to be replaced due to resignation
or absences, shall be elected by a majority of the faculty of his or her
9. A quorum for the conduct of committee business shall consist of fifty percent of the members. All committee actions shall be voted on by the members.
10. Any member of the college will have the right to attend and participate in any committee meeting, with the exception of the Committee on Promotion and Tenure, but shall not have the right to vote.
11. Any member of the committee may write a minority report on any committee action or recommendation. This report shall be submitted to the chair as well as forwarded to the dean.
V. Promotion and Tenure
1. Prior to the first day of fall semester classes, the dean will notify all members of the college of deadline dates for:
a. Application for promotion and/or tenure including when to send supporting materials to the department chair.
b. Recommendation of the department committee to the department chair.
c. Recommendation of the department chair and the department committee to the dean.
d. Recommendation of the College Committee on Promotion and Tenure to the dean.
2. Criteria for promotion and tenure are set forth in the University Rules and Regulations.
3. Members of the college shall not participate in any Promotion and Tenure Committee deliberations in which they are directly affected.
4. Each applicant for promotion and/or tenure shall have the right to challenge one member of the College Tenure and Promotion Committee. That member will then be disqualified from all proceedings pertaining to that applicant. It will be the duty of the dean of the college upon receipt of a promotion and/or tenure application to inform the applicant of this provision of the rules and provide the applicant with a list of the membership of the College Tenure and Promotion Committee before forwarding the applicant’s materials to the College Tenure and Promotion Committee. Once informed, the applicant shall be given seven (7) regular class days to respond. In the absence of a response, the dean shall assume that there are no objections.
B. The individual seeking promotion/tenure shall initiate the process with the department chair. It is the individual’s responsibility to assemble and submit the supporting documents, exhibits, etc. to the department chair.
C. The department chair will refer the request and accompanying documents to a departmental committee of not less than three nor more than five members elected from the department.
D. The department committee will verify the applicant’s eligibility and evaluate the data. The committee will provide the department chair with reasons for recommending approval or disapproval of the application, along with a numerical breakdown of the votes cast. The department chair will communicate the recommendation and reasons to the applicant.
E. The department chair will then submit the committee’s recommendation in addition to his or her recommendation to the dean.
F. The dean will submit the application and supporting documents to the College Committee on Promotion and Tenure.
G. This committee will review the application, supporting documentation, and recommendations. After review, the committee shall vote by secret ballot, and forward to the dean its recommendation and reasons, as well as a numerical breakdown of the votes cast.
H. The dean will submit his or her recommendation and reasons to the vice-president for Academic Affairs. Although the dean may disagree with the findings of the College Promotion and Tenure Committee, those findings become an integral part of the applicant’s documentation of promotion and tenure. The dean shall notify the applicant of the committee’s findings and recommendation as well as his or her own. A copy will also be sent to the applicant’s department chair.
VI. Revision of College Policies
A. Proposed amendments to these policies shall be submitted to the dean in writing at least seven days prior to the meeting at which the revision is to be considered.
B. Two-thirds of the members of the college present must vote in favor of the proposed revision for it to be adopted.