SATISFACTORY ACADEMIC PROGRESS POLICY
FOR FINANCIAL AID RECIPIENTS
Lincoln University
Department of Student Financial Aid
Jefferson City, Missouri
Eligibility to receive financial aid from federal Title IV programs requires that students maintain satisfactory academic progress. In response to requirements within the law for these programs, the University has developed this policy in addition to existing academic policy and designated that it also extends to selected and institutional programs of assistance.
PURPOSE
The intent of this policy is to 1) ensure that students using financial aid programs are demonstrating responsible use of public funds in pursuit of their educational goals; 2) set standards for monitoring all financial aid recipients’ course completion rates each term, warning individual students when progress is so slow that financial aid eligibility may run out before completion of the degree program; and 3) give students whose progress does not meet the standards of this policy at least one term of financial aid on a probationary basis in which to improve their academic progress.
DEFINITIONS
1. Attempted course- A course that remains on the student’s record after the first three weeks of the term.
2. Completed course/earned credit- A course in which a grade of A, B, C, D, or S, was received. Withdrawals, no credits, blank grades, incomplete grades (I) or (X), failure (F), progress (PR), or unsatisfactory (U), are not considered “earned credit” for meeting progress requirements.
3. Developmental course- Course with the prefix of “AE” or numbered “0XX” (not 100 level skills course).
4. Financial Aid- Federal Title IV programs, plus the state and institutional programs listed below:
- Federal Pell Grant
- Federal Academic Competitiveness Grant (ACG)
- Federal National SMART Grant
- Federal Supplemental Education Opportunity Grant (SEOG)
- Federal Work Study
- Guaranteed Stafford Loan (subsidized and unsubsidized)
- FFELP Plus Loan
- Missouri State Monetary Award Programs
- Paul Douglass Teacher Scholarship
- Foundation Grant
- Scholarships (LU or Departmental)
- Tuition Waiver (except graduate and employee waivers)
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5. Financial Aid probation- A term in which a student who has been identified as not meeting one or more standards in this policy continues to receive financial aid. At the end of the term of financial aid probation, a student is expected to improve his or her academic progress in order to receive financial aid.
6. Financial Aid termination- The point at which a student is no longer eligible to receive financial aid as defined in the policy; normally, this is following an unsuccessful term of probation.
7. Incomplete- A grade of “I” received for an attempted course; no credit until the course is completed.
8. Maximum time frame- Time limit set for receipt of financial aid that is specific to a student’s program of study. For undergraduate programs, federal law defines this limit as 150% of normal program length.
9. Satisfactory Academic Progress/satisfactory progress- Completion of courses at a rate that meets the standard defined in this policy.
10. Transfer credit- Course accepted for credit at LU from another institution.
Authority
The Higher Education Act of 1965 as amended and final regulations set by the United States Department of Education (34CFR668.16) require that institutions of higher education establish reasonable standards of satisfactory academic progress as a condition of continuing eligibility for federal aid programs. Nothing in this policy shall be construed as an exemption of the requirements of any other federal or state agency, or other granting or governing authority that apply to what assistance a student receives, nor does this policy limit the authority of the Director of Financial Aid when taking responsible action to eliminate fraud or abuse in these programs.
Satisfactory Progress Standards
To remain eligible for financial assistance, a student must:
- complete courses at an overall rate which will ensure graduation within the maximum time frame;
- earn credit for a reasonable number of credit hours toward a degree or certificate each term;
- complete developmental and incomplete courses in a timely manner;
- graduate prior to the maximum time frame specific term and cumulative grade point average, consistent with LU academic policy;
1. Maximum time frame- to retain financial aid eligibility, as student must complete his/her
degree program within a specified time limit defined in cumulative attempted hours for undergraduate/graduate students. Attempted hours, for this purpose, include regular and developmental course hours, as well as accepted transfer credit. Once a student reaches the maximum time frame, he/she is ineligible for financial aid unless additional time to complete the degree is approved through appeal. Maximum time to degree completion is as follows:
First baccalaureate degree 160 attempted hours
Second baccalaureate degree 42 attempted hours
Master degree (38-hour program) 48 hours
A student who is unable to complete his/her degree program within these time lines may appeal for an additional term of financial aid eligibility in order to complete the degree program. Special consideration will be given to a student whose attempted hours include developmental courses. Undergraduate appeals for an additional term of financial aid eligibility cannot be granted in excess of 150% of program length (1.5 times 124) or 186 hours.
2. Overall completion rate- completion rates reflect the rate at which students earn credit for
courses attempted (e.g. a student earning nine of twelve hours would have a 75% completion rate). A student must meet an increasing standard of completion as he/she moves through the degree program in order to graduate within the maximum time frame. Satisfactory completion rates for this student are as follows:
0-36 cumulative attempted hours 70% completion
36.1-60 cumulative attempted hours 75% completion
60.1-84 cumulative attempted hours 80% completion
84.1+ cumulative attempted hours 85% completion
**second baccalaureate attempted**
0-42 cumulative attempted hours 85% completion
3. Minimum completion within a term- A financial aid recipient is to earn credit for at least one
course per term. A student who receives financial aid but does not earn credit for any course within a term is not to receive financial aid in subsequent terms. If mitigating circumstances were responsible for zero completion hours within a term, a student may appeal and be granted a term of financial aid probation if adequate documentation is provided (e.g. doctor’s statement).
4. Incomplete grades- Students receiving incomplete or “I” grades are not progressing
satisfactorily. Consequently, a student who has six or more hours of incomplete in any term or at any time will be placed on financial aid probation for the next term of attendance and expected to complete the courses with “I” grades according to the University “I” grade policy. A reduced course load may be recommended during the term of financial aid probation to ensure that both the course with the incomplete grades and new attempted courses can be satisfactorily completed by the close of that term.
5. Developmental course completion- Students taking developmental courses are eligible to
receive financial aid for the first twenty hours of developmental classes attempted. Developmental courses must be completed at the same rate as other courses (see overall completion rate above). A student who must attempt developmental courses beyond twenty hours may appeal to continue receiving aid on probation during a term in which the additional developmental courses are attempted. As part of the appeal, the student should provide a letter of support from the Director of Student Support Services, Academic Enrichment Center, or the Counseling Center.
6. Grade point average/suspension- Students must meet the University’s policy on scholastic
standing and grade point average as defined in the appropriate catalog. A student on scholastic suspension has not maintained acceptable academic progress. Student Financial Aid initially will block that student from receiving financial aid any other subsequent term. If readmitted or reinstated, the student may appeal to receive financial aid during a term of financial aid probation.
Notification of Financial Aid Probation or Termination
The Department of Student Financial Aid will send a warning letter to any student who is placed on probation or a termination letter to any student who is no longer eligible for financial aid. The letter will be sent to the student’s local address during any term of enrollment and to the permanent address during term breaks. It is the responsibility of the student to maintain current addresses with the Office of Admissions and Records.
Reinstatement
1. Undergraduate with greater than 160 attempted hours and no degree- The student must
appeal on the appropriate form and provide a graduation plan signed by his/her academic advisor. If the plan is considered reasonable, the student will receive financial aid on probation for one or more terms until the degree is completed.
2. Student on Financial Aid probation- The student may regain eligibility in one or two ways
after a term of financial aid probation: a) by meeting the completion standards which applies to the student after financial aid probation under this policy (e.g. at least 36 attempted hours with a 70% completion rate) or b) by completing 12 credit hours (or less if approved) with a 2.00 semester term grade point average.
3. Student with grade changes- The student can regain financial aid eligibility by notifying
Student Financial Aid of the grade change, including grades posted for incomplete courses.
4. Student previously suspended- A student loses financial aid eligibility at the time of
Suspension from the University and must appeal on the appropriate form to receive approval for a term of financial aid probation if reinstated or readmitted.
5. Student terminated under prior policies or for zero completion- The student must complete at
least 12 hours with a 2.00 grade point average at his/her own expense and then may appeal to receive financial aid on a probationary basis.
Appeals
1. A student who does not meet the undergraduate or graduate overall completion rates specified in this policy will be placed in probation for one term following identification of unsatisfactory progress.
2. For all other purposes, a student who desires to appeal termination of his/her financial aid eligibility must appeal in writing, usually on a form designated for that purpose, to the Department of Student Financial Aid by the date indicated in the termination letter. The Director of Financial Aid may take action on the appeal or forward it to the Financial Aid Appeals Committee for review. The committee’s decision may be appealed to the Director; the Director’s decision may be appealed to the Vice-President for Student Affairs.
The Financial Aid Appeals Committee appointed by the Vice-President for Student Affairs, shall have a membership that consists of two faculty and/or staff members familiar with University academic policy in addition to a member of Student Financial Aid, and Student Accounts Receivable. It may also have an additional member who participates in general committee matters. The committee considers, in a timely manner, appeals that are referred to it. The committee normally reviews on the written record and does not conduct hearings unless unusual circumstances warrant such. A student is encouraged to submit third party written documentation to support his/her appeal.
Promulgation
This policy shall be included in Lincoln University catalogs and other appropriate University publications. The Department of Student Financial Aid will update it as needed.
Amendment to the Policy
This policy will be amended whenever applicable federal or state law or regulations are changed. Upon approval of the President, the Director of Student Financial Aid is authorized to incorporate and implement changes required in this policy by federal or state law or regulations. Other amendments to the policy, not required by changes in the law or regulations, will be considered through the revision procedures.
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