Assigning a Proxy Approver

If you are an on-line approver of requisitions and are planning to be out of your office for an extended period of time (one week or longer), you may assign a proxy approver. To assign a proxy approver, please follow the procedures below.

The proxy will be able to approve requisitions in the regular approvers absence. PLEASE DO NOT GIVE YOUR LOGIN PASSWORD OR YOUR APPROVAL PASSWORD TO ANOTHER INDIVIDUAL TO USE. These passwords are a critical part of system security and act as your signature of approval.

How to assign of a proxy approver:

1. Communicate the delegation of proxy approval to the Proxy Approver.

2. Submit (at least a week in advance of date of absence) an email to the Controller's Office requesting a proxy assignment. Be sure to include the following information:

Name of the proxy approver
Approval authority being delegated
The timeframe (beginning and ending dates) of the proxy approvers authority

3. The proxy approver will need to create an approval password by accessing the APPW screen. The approval password should be from six to ten characters in length and a combination of alpha and numeric.

4. The proxy approver will access the APRN screen to view requisitions ready for the regular approvers approval. To approve the requisition, follow the steps outlined in the User's Training Guide for Colleague Finance.