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Policy and Procedures Manual for Hazardous Waste Materials

A. Policy

Lincoln University is committed to continued excellence, leadership, and stewardship in protecting the campus environment. Environmental protection is a primary supervisor's responsibility, as well as the responsibility of every employee and student.

In keeping with this policy, our objective as a University is to reduce hazardous waste and achieve minimal adverse impact on the air, water, and land through excellence in waste management control.

The Environmental Guidelines include the following points:

1. Environmental protection and waste management is an individual responsibility and an important measure of employee performance. In addition, every employee and student is responsible for protection of the environment in the same manner he or she is for safety.
   
2. Minimizing or eliminating the generation of hazardous waste has been and continues to be a prime consideration in research, education and laboratory operations; and is viewed by Lincoln University as a safety precaution.
   
3. Storage, use, recycling and proper handling has been and will continue to be given first consideration prior to classification and disposal of waste.

B. Emergency Procedures

1. Fire Emergencies Involving Chemicals or Hazardous Waste
   
   
   1. Call the Department of Public Safety (573) 681-5555. Give the nature of the emergency and the location. If unable to contact Public Safety, call the Fire Department at 9-911.
   2. Set off a fire alarm and evacuate the building. Use a fire extinguisher or fire hose if it is possible to do so without jeopardizing your personal well-being.
   3. Report to your supervisor.
      
      
2. Chemical or Biological Spills
   
   
   1. Evacuate the area to the extent appropriate and warn fellow workers and supervisors.
   2. Call the Department of Public Safety (573) 681-5555.

      Note: Do not call state or national chemical emergency numbers without prior authorization from the Department of Public Safety unless the spill is of disaster proportions and immediate contact with Public Safety is impossible.

   3. Take action to contain the spill if it is possible to do so without jeopardizing personal well-being.
      
      
3. Medical Emergencies Involving Chemicals or Hazardous Waste
   
   
   1. Seek medical care for the injured person.
   2. When the injured person is conscious -If requested by the injured person, call an ambulance (681-5555 or 9-911)
   3. Worker's Compensation Injury--Assist in contacting one of the authorized medical care facilities:
      
      

      Capital Regional Medical Center.	(573) 635-7141
      	(573) 635-6811
      St. Mary's Health Center	(573) 761-7011
      Lincoln University Health Services	(573) 681-5475

      
      
   4. When the Injured Person is Unconscious--Call an ambulance ((573) 681- 5555 or 9-911). Do not move the injured person unless authorized by some medical authority or when it is obvious that delay in movement would be detrimental to the individual.
      
      
   5. When the Injured Person is a Student--Call Student Health Services ((573) 681-5475) and give information
      
      
   6. Report the medical emergency to the University Department of Public Safety (573) 681-5555 and to your immediate supervisor.
      
      
4. Radiation Emergencies
   

   Fire emergencies involving radiation:

   1. Follow the procedures for fire emergencies
   2. Inform emergency personnel that a radiation hazard may exist
   3. Contact the Radiation Safety Officer:
      

      Dr. Jerry Vandertuig
      (573) 681-5382
      Area of Cooperative Research

   Medical emergencies involving radiation:

   1. Follow the procedures for medical emergencies, and
   2. Inform medical personnel that a radiation hazard may exist, and
   3. Notify Student Health Services (573) 681-5475 of the incident. At night/weekends: call Public Safety (573) 681-5555

Radiation safety procedures:

1. Evacuate personnel from the radiation area and assemble all personnel in a nearby safe area until radiation surveys and personnel decontamination are performed.
   
   
2. Prevent spread of contamination from the accident site.

   Notes: Close doors and windows and, if convenient, turn off air equipment that might transfer radiation contamination throughout the building.

   Control access to radiation area and place warning signs indicating radiation and contamination hazards.

3. Notify the first line/on-site supervisor of the spill. First line/on-site supervisor then notifies the appropriate departments and/or personnel.

Note: Decontaminating rooms and buildings is done only under the supervision of local Emergency Management personnel.

 

C: Preparing and Shipping Packages Containing Hazardous Material

No packing containing a hazardous material shall be shipped or offered for shipment from or by Lincoln University without expressed approval of the Department of Public Safety (573) 681-5555.

Hazardous Material: For the purpose of procedure, "hazardous material" is a substance or material which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated [Title 49--Code of Federal Regulations (CFR) Part 171.8].

Regulations: The packing, marking, labeling-and documentation of Department of Transportation (DOT) designated hazardous materials are governed by the Department of Transportation under Title 49--Code of Federal Regulations (CFR) Parts 171 through 178.

Note: Failure to comply with these regulations can result in significant penalties.

1. Preparing hazardous materials for shipment:
   
   
   1. Contact the Department of Public Safety (573) 681-5555 for an initial determination about whether the contents of a package constitutes a DOT designated hazardous material which is subject to regulation. Also provide the name of the preferred carrier, if one has been
      chosen.
      
      
      1. The Department of Purchasing will contact the preferred carrier to determine whether the carrier has packaging, marking, and labeling requirements above those required by DOT.
      2. The Department of Purchasing will provide the final packaging, marketing, and labeling instructions.
      3. The Department of Purchasing will provide the required DOT documentation content, or (alternatively) the actual DOT documents.
         
         
   2. Use the Department of Public Safety phone number (573) 681-5555 as the 24-hour emergency phone number that must be provided with shipments of hazardous materials.
      
      
      1. The Department of Public Safety is the DOT emergency authority for Lincoln University.
         
         
   3. Submit a complete copy of all documentation associated with a hazardous materials shipment to the Department of Public Safety. Documentation must be on file at Public Safety prior to the actual shipment of the hazardous material so that emergencies can be handled.
      
      
2. Moving hazardous materials in university vehicles:
   
   
   1. Prior to moving any bulk hazardous materials (i.e. fertilizers, pesticides, volatile or explosive, radioactive, biological, etc.), LU departments responsible for moving hazardous materials in University vehicles must contact the Department of Public Safety (573) 681-5555 to determine whet11er a Commercial Driver's License is required (see also 6:085 Commercial Driver's License).
      
      
   2. The Department of Public Safety must be contacted to provide DOT compliance instructions and documentation.

D: Personal Protective Equipment

The use of personal protective equipment can enable employees to work in hazardous environments where engineering controls have not been implemented or are infeasible. The following guidelines for personal protective equipment are not considered to be all inclusive; any questions concerning personal protective equipment or other potentially hazardous exposure should be directed to the Department of Public Safety (573) 681-5555.

1. Protective Eyewear
   

   Protective eye and face equipment are required by Missouri state law when there is reasonable probability of an injury that can be prevented by such equipment. No unprotected person should be knowingly subjected to a hazardous environmental condition. Suitable eye protectors should be provided where machines or operations present the hazard of flying objects, glare, liquids, injurious radiation, or a combination of these hazards.

   1. Use of protective eyewear
      
      

   Listed below are some of the activities in which protective eyewear should be worn:

   • working in a chemical laboratory
   • mowing grass or cutting brush
   • moving drums of corrosive materials
   • sawing or cutting materials
   • welding
   • using cleaning materials such as bowl cleaners, strong solvents, or other corrosive chemicals in cleaning facilities.
     
     

   Note: The design, construction, testing and use of devices for eye and face protection shall be in accordance with the most recent version of the American National Standard Safety Requirements for Industrial Head Protection, Z89.1.
   

2. Foot protection
   

   Foot protection may be required where job conditions warrant.

   1. Use of foot protection
      
      

   Listed below are some examples of work which may require foot
   protection:

   • warehouse operation
   • moving operations involving heavy equipment
   • work involving close contact with large animal
   • jobs requiring work with certain chemicals.
     

     Note: Safety toe/footwear for employees shall meet the requirements and specifications of the latest version of American National Standard for safety Toe/Footwear, Z41.1.

3. Respiratory protection

   The use of respirators may be necessary to insure adequate protection from dusts, fumes, mists or gases. Proper selection and fit are essential in assuring protection and are dependent on several factors.

   1. Use of respiratory protection
      
      Some activities requiring use of respirators are:
      
      

   • handling chemicals
   • working on asbestos abatement projects
   • working with pesticides
   • painting and sanding operations
     
     

   1. Fit testing and training
      
      

   Employees are required to undergo fit testing and training prior to wearing respirators. The level of protection and degree of training are dependent on the environmental hazards present.

4. Hearing protection
   
   Specific types of protection will be required depending on the type and level of noise encountered.
   
   
   1. Examples of hearing protection
      
      

   • pre-moldedear plugs
   • disposable ear plugs
   • ear muffs
     
     

5. Arms, hands and torso protection
   
   The selection of appropriate gloves and clothing depend on factors such as design, permeability and strength. Many chemicals will permeate or break through certain materials in relatively short periods of time, voiding the protection.
   
   
   1. Use of protective equipment
      
      Examples of activities where such protection may be required include:
      
      

   • working with chemicals
   • asbestos abatement
   • handling PCBs

   • working with insulation
     

   1. Selection of protective clothing should be done in consultation with the Department of Public Safety (573) 681-5555.
      
      
6. Other protective equipment
   
   There may be specific areas of work on the campus that may create hazardous exposure to faculty, staff, students or the general public. Any questions concerning hazardous working conditions should be directed to the Department of Public Safety (573) 681-5555.
   
   
7. Procuring protective equipment

Each operating unit is expected to fund, procure and initiate use of the proper personal protective equipment. The Department of Public Safety may be contacted to assist each operating unit in determining the correct personal protective equipment to assure a safe work environment.

E. Storage Facilities

All chemicals will be stored in approved containers which meet or exceed the standards as set forth in 29CFR 1910.106; 29 CFR 1910.120 and section FS801.0 of the BOCA National Fire Prevention Code/1990. A hazardous waste/material that is scheduled for disposal will be retained at a central location until it can be safely prepared for shipment to a disposal site. Waste materials will not be stored in excess of 180 days.

F. Inspections

Inspections for fire, safety, and proper compliance with this policy, local, state, and federal laws, (where applicable) will be conducted by the Lincoln University Department of Public Safety.

1. Inspections will be conducted at least annually or as often as necessary to insure compliance.
   
   
2. Inspection reports will be filed in the Department of Public Safety. One copy will be forwarded to the Vice President for Administration and Finance; the department head over the area inspected; and other interested departments as determined by the Director of Public Safety.
   
   
3. Corrective action will be taken immediately if the violation presents a safety hazard to personnel. Facilities with hazards that present an imminent health risk may be shut down at the request of the safety officer, evacuated, and not re-opened until the area has been re-inspected and cleared by the safety officer.
   
   
4. Cooperation and assistance will be given to all outside agencies that are required to conduct inspections of facilities on Lincoln University campus. an "Out Briefing" and a written report will be requested after all inspections are conducted.
   

G. Inventories

Semi-annual inventories are a critical factor in controlling and accounting for chemicals used at the University. All departments, laboratories, and farms will inventory all chemicals during September and March and forward a copy of the complete inventory to the Department of Public Safety. All chemicals listed must have a Material Safety Data Sheet (MSDS) available in the area where the chemical is being used.

Inventories will be provided to all inspectors when they arrive to conduct inspections.

H. Policy and Procedure Manuals for Laboratories, Farms, Chemical Users, Etc.

Individual laboratories, farms and areas that use chemicals will have separate policy and procedure manuals for their specific areas of interest. A copy of each manual must be turned into the Department of Public Safety for record keeping and inspections. Employees and students will be made aware of all policies and procedures for chemical usage prior to their-conducting work, studies or research with chemicals. Policy and procedure manuals will be readily available to all users.

These policies will conform to the existing local, state and federal regulations governing specific areas (i.e., Laboratory Safety-OSHA).

Training will conform to the Community Right-to-Know. (See University Comprehensive Safety Manual).

I. Storage Facilities

All chemicals will be stored in compliance with the manufacturer's specifications, and local, state and federal regulations. Flammable, corrosives, explosives, poisonous, biological, radioactive materials, etc. will be stored in appropriate containers/cabinets and storage facilities.

Storage facilities outside of laboratories and farms will meet 10CSR-25 requirements.